Onboarding Mode
From Registration to First Filing
A complete walkthrough for new WA employers. Follow these steps in order.
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Step 1
Get Your UBI from WA Secretary of State
- →Go to sos.wa.gov → "Business & Organization Filings"
- →Register your LLC or sole proprietorship
- →You will receive a 9-digit UBI number (e.g., 606-135-913)
- →Keep this number — every WA state agency requires it
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Step 2
Set Up Your WA DOR Account
- →Go to dor.wa.gov → "My DOR" → "Log in or Sign Up"
- →Select "Business" and enter your UBI
- →You may owe B&O Tax if your revenue exceeds $28,000/year
- →File quarterly B&O returns even if $0 (zero filing)
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Step 3
Register with WA ESD (Unemployment Insurance)
- →Go to esd.wa.gov → "Employers" → "Register as an Employer"
- →Enter your UBI and FEIN (federal EIN)
- →You'll receive an ESD Account Number
- →Required once you pay your first employee
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Step 4
Complete Your First ESD Zero Filing
- →Log into WA EAMS (eams.wa.gov)
- →Click "File a Report" → "Quarterly Wage Report"
- →Select the quarter, confirm $0 wages
- →Or: use Micro-Payroll's Zero Filing Fast Track to generate a CSV and upload it
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Step 5
Pay Your Federal 941 via IRS Direct Pay
- →Calculate your 941 liability using Micro-Payroll's calculator
- →Go to irs.gov/payments → "Direct Pay"
- →Select "Employer's Quarterly Federal Tax Return (Form 941)"
- →Enter your EIN and payment amount